Executive Assistant to the CEO

What we’re looking for

Do you love to make task lists? Are you obsessively organized? Do you pride yourself on your efficiency and prioritization? Then we want to talk to you!


Deep 6 AI is looking for a sharp and dynamic executive assistant to support the CEO and the sales team in day-to-day activities. As an executive assistant, you must enjoy working in a fast-paced, entrepreneurial environment and believe that being an executive assistant is a powerful career path. You exercise good judgment in a variety of situations with strong communication and organizational skills and the ability to balance multiple priorities. If you’re successful in this position, you can expand the role to your liking or transition into an operations, finance, HR, or marketing position.


Deep 6 AI is a fast-growing, venture-backed company using artificial intelligence to help researchers find patients for clinical trials in minutes, getting life-saving cures to people more quickly. In 2017, we won our category at SXSW and were named one of the top 100 most disruptive companies in the world. Founded in 2015, Deep 6 AI is headquartered in Pasadena, California, a technology and design innovation hub and home to leading science, research, and design institutions.

What you’ll do

  • Act as a gatekeeper to the CEO
  • Provide professional administrative support to the CEO and sales team and ensure organized, efficient operations
  • Coordinate meetings and events and book travel arrangements
  • Answer and return phone calls
  • Send memos, emails, and letters on behalf of the CEO
  • Conduct research and prepare reports
  • Research and recommend productivity tools
  • Perform other administrative functions as needed

About you

  • Minimum of 3 years of experience in a similar role
  • Strong proficiency in Microsoft Office
  • Strong problem-solving and analytical skills
  • Extreme focus on detail
  • Proven ability to handle multiple projects simultaneously
  • Ability to re-focus and re-prioritize as schedules and agendas change
  • Excellent verbal and written communication
  • Must work well under pressure while meeting deadlines
  • Exercise sound judgment and make good decisions to promote smooth and efficient workflow
  • Startup experience a plus

Apply now!