Privacy notice

This Privacy Policy (the “Privacy Policy”) discloses Deep 6 AI Inc.’s policies and practices regarding the collection, use, and sharing of information that you provide to Deep 6 AI (“Deep 6,” “we,” “us,” or “our”) and our affiliates when you use our platform including Cohort Builder, Trial Recommender, and Patient Panorama Portal modules (“Deep 6 Platform” or “Platform”), our website (www.deep6.ai), or interact with our employees and affiliates. This Privacy Policy may be updated from time to time.

This Privacy Policy notifies you of the following:
1. What personally identifiable information is collected from you, how it is used and with whom it may be shared.
2. What choices are available to you regarding the use of your data.
3. The security procedures in place to protect the misuse of your information.
4. How you can correct any inaccuracies in the information.

INFORMATION WE COLLECT
• Deep 6 is the sole owner of the personal information collected and will not sell or rent this information to anyone.
• We will use your information to respond to you, regarding the reason you contacted us. We will only share your information with a third party outside of our organization as necessary to fulfill your request.
• Unless you ask us not to, we may contact you via email in the future to tell you about company updates, products or services, or changes to this privacy policy.

Deep 6 collects the following types of information:
a) User information: This is information about you that is personally identifiable to you either individually or in combination with other data elements like your first name, last name, role, e-mail address, IP Address and login credentials which are required to use the Deep 6 Platform. By accessing the Deep 6 Platform or providing this information to Deep 6 employees and Affiliates, you agree to the terms of this Privacy Policy.
b) Cookies: We use cookies on our website. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Cookies are not linked to any personally identifiable information on our site.
c) Log Data: The Deep 6 Platform records data on your system usage (“Log Data”). This may include your web browser type and your IP address, along with data about the usage of the Platform. We use Log Data to monitor the use of the Deep 6 Platform and for the Site’s technical administration. We do not associate your IP address with any other personally identifiable information to identify you personally.
d) Content you provide through our website: Deep 6 also includes our website (www.deep6.ai), social media, and social networking sites. We collect information that you submit when you provide feedback or when you interact with Deep 6 on these channels.
e) Contact Information for Marketing: We may collect contact information such as your name, email address, company and title from other sources to inform you about our products and services from time to time.

DATA COLLECTION METHODS
Deep 6 collects information about you when you provide it to us, when you use the Deep 6 Platform, and from 3rd party sources:
a) Use of the Deep 6 Platform: When your employer or site where you work signs a Master Agreement with us for the use of the Deep 6 Platform, they nominate a site administrator who is responsible for creating accounts for employees to whom they would like to provide access to the Platform. The information is provided directly by your employer’s nominated site administrator and not solicited by us through any other source. Their lawful basis for collecting such data is therefore Contract Fulfillment.
b) Marketing Events: As an exhibitor or a sponsor at a conference, we receive a pre-registration list of conference attendees. We also collect contact information directly from individuals who share it during the course of the event. This information is stored in a customer relationship management (CRM) system.
c) Third party Databases: We subscribe to third party databases which provide access to contact information about businesses and employees of those businesses. This information is collected from various sources. We also get contact information from publishers when we use their services to advertise, present or publish content.
d) The Internet: We get information from public websites and social media sites such as LinkedIn.

USE OF YOUR INFORMATION
a) Customer support: Your information is used to support your use of the Deep 6 Platform. It may be used to share updates on products, features, bug fixes, security updates, etc. We may also contact you to share information on training. Deep 6 does not collect or maintain your information for resale purposes nor share your information with any other company or organization except as specifically disclosed herein. If you are an individual in the European Economic Area (EEA) then the Lawful Basis for processing your information under the General Data Protection Regulation (GDPR) is Contract Fulfillment.
b) Marketing: We may use your contact information to send promotional communications that share information that may be of interest, including information about company updates, new products and features, feedback requests, and events. You can control whether you receive these communications as described below under “Opt-out of communications.”

SHARING YOUR INFORMATION
• Subsidiaries and Affiliates: We may share your information with our subsidiaries or affiliated companies to help us support the users of the Deep 6 Platform.
• Business Transitions: We may share information if all or part of Deep 6 is sold, merged, dissolved, acquired, or in a similar transaction.

YOUR ACCESS TO AND CONTROL OVER INFORMATION
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:
• See what data we have about you, if any
• Change/correct any data we have about you
• Have us delete any marketing data we have about you
• Opt out of marketing communications
• Express any concern you have about our use of your data
• Request the names of third parties, if any, that have received information about you from Deep 6

Deactivating your Deep 6 Platform Account: Customer site administrators are responsible for deactivating Deep 6 Platform Accounts for users who no longer want to use the service. Administrators who need assistance should contact success@deep6.ai for support. Some account information is maintained after deactivation for compliance purposes and to maintain data for other users.

You will not be discriminated against based on the actions you take regarding your data.

SECURITY
Only employees who need the information to perform a specific role (for example, customer service) have access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment.

LINKS
The Deep 6 website may link to other sites, and Deep 6 is not responsible for the content or security of these sites. Users should read the privacy statements of any other site that collects personal data.

INFORMATION DISCLOSURES
We reserve the right to access, use, preserve, or disclose your information when we have a good faith belief that access, use, preservation, or disclosure of such information is reasonably necessary to: (1) satisfy any applicable law or regulation; (2) respond to claims and/or to comply with a judicial proceeding, court order, or legal process served on Deep 6; and (3) to protect and defend our rights or property, and/or the rights or property of the visitors/users of our Site, or third parties, as permitted by law, (4) detect, prevent, or otherwise address fraud, security or technical issues, or (5) enforce our Master Agreement, as applicable.

INFORMATION RETENTION
We retain information where we have an ongoing legitimate business or legal need to do so.
a) Marketing information: We retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our company, products and services, such as when you last opened an email from us or stopped using your account. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.
b) Account information: We retain your account and profile information for as long as your account remains active and a reasonable period thereafter in case you decide to re-activate it. We also retain some of your information as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations, and to continue to develop and improve our products and services. Where we retain information for product improvement and development, we take steps to eliminate information that directly identifies you.

CHILDREN UNDER 13 YEARS OF AGE
Deep 6 is not intended for, nor designed to be used by, children under the age of 13 and as such, Deep 6 does not intentionally gather information about visitors who are under the age of 13.

CONTACT US
If you have questions about your information or this policy, please contact us:

Deep 6 AI Inc.
1055 E Colorado Blvd, Suite 410
Pasadena, CA 91106
Email: info@deep6.ai

If you feel that we are not abiding by this privacy policy or would like to confidentially report unethical behavior, you should contact us immediately via telephone at 1-626-585-8586, or email us via the online contact form.